Frequently Asked Questions

Can I review all the category criteria and submission questions offline?
Yes, download our submission questions infosheet, - although on our new system it's easy to browse all the categories online.

How do I make an entry submission?
Make your submission online at - you will need to register to view the website

How can I be sure you have received my entry?
You see a confirmation page noting your submission and will also receive a confirmation email acknowledging receipt of your entry. If you do not receive an email confirmation within 48 hours, please email

How can I change my entry?
You may log into your account at to change your entries right up until the submission deadline on 5pm Wednesday 20 February 2019.

Can I withdraw my entry?
You may withdraw your entry by emailing

Do you have to be based in the UK to participate?

Which category should I enter?
Participants should choose a category that best fits their project. There can be overlap in some of the categories and it is up to the entrant to choose which is most appropriate for their project. A project or initiative should be entered into only one category. The HPMA reserves the right to move entries to other categories if it is clearly appropriate to do so. Please call the awards team to talk over your entry and category suitability.

Can I enter more than one category?
Yes, you may enter as many separate projects as you wish. However each project should only be entered into one category.

How do you select the judges for your competitions?
The judges are invited and nominated from the HPMA membership (representing the HPMA council and HPMA branches). Additional judges are invited and nominated from the sponsoring organisations, health departments and sector specialists.

Can you explain how the entries are judged?
Please see judging process and review the criteria on the categories pages

Is it possible to receive the judges rating and comments for my entry?
Due to the volume of entries, the HPMA does not offer individual comments to its entrants.

How many entrants win HPMA Awards?
For each of the categories, the HPMA will normally select three finalists which represent the best in the category, and invite them to make presentations for the judging panels. From these finalists, one winner will be selected and will win the coveted award in that category.

We reserve the right to honour more or less than three finalists in any category should the quality of work exceed or not meet the standards set by the judging criteria.

What do I get if I win an HPMA Award or if my entry is chosen as a finalist?
The HPMA provides award winners and finalists with a trophy, framed certificate and an icon for the winners' websites or publications. All finalists projects are summarised on the HPMA site and appear in the compendium of winning entries.

Can I buy additional trophies and certificates for members of my team?
Yes, finalists will be given the opportunity to purchase additional copies of their trophies or certificates after the awards ceremony.

Do you hold an event that we have to attend to receive our award?
The HPMA award winners are honoured at a black tie dinner and ceremony, this year the event will be held in June in Manchester on 6 June (day one of the national conference). The awards celebration is a major event where you get to rub shoulders with other winners and HR professionals and luminaries. Each project team reaching the final receives two free tickets to the awards ceremony IF they are members of  HPMA.

How can I stay informed on the HPMA awards activity?
Subscribe to our contact list to stay informed on hints, tips, news and key date reminders by joining the HPMA.

How can I sponsor the HPMA Awards?
If you are interested in being considered as a sponsor of the HPMA Awards, contact Lauren Crawford on or call 020 8334 4530.

Can I rent the list of entrants or winners?
No. We do not rent or sell our entrant or winner lists.

The November issue of our HPMA membership newsletter showcases members' Black History Month celeb





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